● A CDA or ECE A.S degree is strongly preferred
● 3 years experience in an early childhood or school age program strongly preferred
● Knowledge of TN-ELDS and learning domains
● Must pass a background check
● Good oral and written skills
● Experience with planning and implementing age-appropriate lesson plans
● Ability to follow oral and written instructions, including DHS Licensing Rules and Fannie Battle Policies
● Willingness to establish and maintain positive working relationships with staff
● Good oral and written skills
● Experience with planning and implementing age-appropriate lesson plans
● Ability to follow oral and written instructions, including DHS Licensing Rules and Fannie Battle Policies
● Willingness to establish and maintain positive working relationships with staff

The Receptionist & Office Coordinator serves visitors by greeting, welcoming, and directing them appropriately; notifies agency staff of visitor arrival; maintains security and phone system. Provides support to the organization’s business functions, as well as the development department’s functions. Duties as assigned, but not limited to:

Program & Reception Duties Include:

• Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries
• Directs visitors by maintaining employee and department directories, giving instructions
• Maintains security by following procedures; monitoring logbooks; issuing visitor badges
• Maintains safe and clean reception area by complying with procedures, rules, and regulations
• Responsible for compiling, creating, and sending family e-newsletter and other mass family communications
• Manage Emergency Procedures sign off sheet and employee timesheet review/sign in.
• Manage donation drop-offs, donation display area, as well as provide donors with in-kind donation reports as requested
• Monitor/manage general info email address as well as general Fannie Battle voicemail box
• Monitor drop off and/or pick up to ensure tracking of attendance is accurate, call and check classroom numbers
• Building office & janitorial ordering through organizational supply vendor
• Change out toner on copy machines, as well as maintaining postage on meter, replacing ink, etc.
• Covering teacher rest-time breaks/classroom support when ratios dictate

Business Duties Include:

• Supports office duties with various filing, typing and other similar tasks
• Prepare accounts payable for approval and processing
• Bi-monthly distribution/mailing of checks for accounts payable

General Duties Include:

• Assist in coordinate of events (family, fundraising, trainings, or board meetings)
• Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs
• Contributes to team effort by accomplishing related results as needed
• Maintain strict confidentiality and privacy in all matters regarding the staff, families, children, organization, board, and business
• Perform other job-related duties as assigned

Development Duties Include:

• Process donor gift acknowledgements and other various development mailings as needed
• Raiser’s Edge data entry and reporting
• Social media support for scheduled, on-going social media strategies
• Assist with cultivating new donor relationships
• Recurring volunteer coordination and support, as well as create and distribute electronic volunteer communications

This is a full-time, hourly position. Salary depending on experience

Applicants must have a high school diploma, be at least 18 years of age, and pass a mandatory background check. Administrative or reception experience preferred. Database experience required. Experience in early childhood education preferred but not required. Must be self-motivated, detail-oriented, highly organized, and demonstrate strong written and verbal communication skills. Must have experience with Microsoft Office. Demonstrated success as a collaborative team member who contributes to the organization’s strategic direction. Ability to work with and maintain confidential and sensitive information.

PHYSICAL DEMANDS

• Respond immediately and appropriately to multiple or unexpected situations or emergencies.
• Demonstrate full range of physical, mental, or emotional capability to fully perform job responsibilities.
• Access to transportation for local travel as needed
• Ability to lift 40 pounds and the agility to navigate multiple flights of stairs and move quickly to keep pace with children